For festival organisers
Your timetable, in every fan's plan
Publish your timetable once. Fans plan their days around it and hear about every change, and you see which acts they want to see.
How to start
- Create your organisationIt takes a minute, with your Google account.
- Add your festivalLink a festival you added, or ask us to link one that's already on Setgrid. We can import it for you.
- Share itPut the timetable on your website, link it from your app and newsletter, and send updates to fans.
See it in 3 minutes
A tour of the portal: publishing, audience numbers, clashes, live changes, updates to fans and partners.
The video plays from YouTube once you press play.
Publish
From your sheet to a timetable in minutes
Import from Excel, a web page or a photo of your poster. Fix anything in the editor and import again whenever the timetable changes: fans' plans keep their picks.
Audience
See how many people plan your festival
People with your festival in their plan, new plans, followers, plans opened and ticket clicks, each compared with the period before, and a chart for every day. Choose 7, 30 or 90 days or all time, and print the report for your team.
Organiser portal · demo festivalDemand
Which acts fans want most
Every act ranked by the plans that picked it, with its share of planners and how many marked it a must. Download the list as CSV for booking and production.
Organiser portal · demo festivalClashesPro
Clashes that split your fans
Sets at the same time on different stages that the same people planned, with how many fans want both and how long the sets overlap. For acts without a set time yet: which pairs to keep apart. Fix them before you publish and more fans see what they came for.
Organiser portal · demo festivalStage loadPro
Which stages your planners want, every half hour
How many of the plans made on Setgrid include a set at each stage in each half hour, day by day. It's planning interest among people with a plan, not a count of who will be there: one input for bars, staff and toilets, never a crowd forecast.
Organiser portal · demo festivalOn the day
Running late? Move a stage in one tap
What's on now and next on every stage. Push a stage back by 5 to 30 minutes or cancel a set: the festival page updates at once and everyone who planned it gets a notification with your note.
Organiser portal · demo festivalKeep fans informed
Every change reaches the people it affects
When a set moves, the fans who planned it hear about it. Send an update to everyone who planned or follows your festival in one message.
Updates
One message to every fan
Gates open, the weather, last tickets, transport: write once to everyone with a plan or following your festival. They see it in the app and, if they allowed it, as a push notification.
Organiser portal · demo festivalYour website
The timetable on your site, always current
Show the timetable, the lineup or a live now-playing board, light or dark, in your colour and language. Paste one line of code: it works on any site, WordPress and Wix included, and changes whenever your timetable does.
Organiser portal · demo festivalFree
Everything you need to publish and share your timetable.
Publish and correct
Import, fix and update your timetable; plans survive every update.
Official badge
Your festival shows as official on Setgrid, linked to your team.
On your website
One line of code shows the always-current timetable on your site, plus links for your app and newsletter.
Basic numbers
How many fans planned your festival and its most planned acts, shown from 5 people up.
Your team
Up to 3 people with roles: owner, admin, editor or analyst.
Plans at a glance
Free covers publishing and sharing. Two plans add more; each includes everything before it.
- Pro Full insights and exports, clash and stage-interest advice, scheduled updates, your own theme, an unlimited team and priority help.
- Connect Setgrid's planning, Now and alerts inside your own festival app, signed in as your users.
During the pilot every organisation has all Pro features at no cost. Connect is set up together with us.
- FreePublish, keep fans informed and share your timetable everywhere. Free for good.
- ProThe full audience numbers, scheduling advice, automation and a bigger team.
- ConnectSetgrid inside your festival's own app, with everything in Pro.
| Feature | Free | Pro | Connect |
|---|---|---|---|
| Getting started | |||
| Create your organisation | Included | Included | Included |
| Add your festivals | Included | Included | Included |
| Invite your team | Included | Included | Included |
| Your first steps | Included | Included | Included |
| Festival overview | |||
| Numbers at a glance | Included | Included | Included |
| Ready for fans | Included | Included | Included |
| Needs you | Included | Included | Included |
| Changes and team activity | Included | Included | Included |
| Lineup and timetable | |||
| Timetable editor | Included | Included | Included |
| Quick changes | Included | Included | Included |
| Import a new version | Included | Included | Included |
| Alerts to the fans a change affects | Included | Included | Included |
| Timetable check | Included | Included | Included |
| Lineup check | Included | Included | Included |
| Excel, CSV and calendar files | Included | Included | Included |
| Google Sheet | Included | Included | Included |
| Reports and history | Included | Included | Included |
| Scheduling advice | Not included | Included | Included |
| Edition details | |||
| Basics, place and what fans see | Included | Included | Included |
| Who sees it | Included | Included | Included |
| Cancel an edition | Included | Included | Included |
| Start next year's edition | Included | Included | Included |
| Festival page and Official badge | |||
| Festival page | Included | Included | Included |
| Official badge | Included | Included | Included |
| Site map | Included | Included | Included |
| Festival themeSoon | Not included | Included | Included |
| Share and embed | |||
| Link and QR code | Included | Included | Included |
| Embed on your website | Included | Included | Included |
| Timetable feeds | Included | Included | Included |
| App links | Included | Included | Included |
| Links for your own channels | Included | Included | Included |
| Sharing numbers | Included | Included | Included |
| Audience | |||
| Basic numbers | Included | Included | Included |
| Any period, per day, print | Not included | Included | Included |
| Exports | Not included | Included | Included |
| Clashes that split your fans | Not included | Included | Included |
| Stage interest, every half hour | Not included | Included | Included |
| Interest before set times | Not included | Included | Included |
| Where visits come from | Not included | Included | Included |
| Post-festival survey | Not included | Included | Included |
| Updates to fans | |||
| Updates to fans | Included | Included | Included |
| Scheduled updates | Not included | Included | Included |
| Live, during the festival | |||
| On now and next | Included | Included | Included |
| Running late, cancelled sets | Included | Included | Included |
| Team and roles | |||
| Roles and invites | Included | Included | Included |
| A bigger team | Not included | Included | Included |
| Partner links | |||
| Partner links | Included | Included | Included |
| Partners' own view | Included | Included | Included |
| API and webhooks | |||
| API keys | Not included | Included | Included |
| Webhooks | Not included | Included | Included |
| Connect: Setgrid inside your app | |||
| Setgrid in your app | Not included | Not included | Included |
| Alerts through your app | Not included | Not included | Included |
| Try it | Not included | Not included | Included |
| Your users' data | Not included | Not included | Included |
| Help | |||
| Help by e-mail | Included | Included | Included |
| Priority help | Not included | Included | Included |
| Integration help | Not included | Not included | Included |
Also in the portal: updates to fans, live delays, partner links with their own numbers, an API and webhooks.
For Pro and Connect, tell us about your festival.
For partners
Run a radio station, a ticket shop, a travel page or a promoter crew? Make a link with your own code for any public festival on Setgrid: it shows you the visits, plans made and tickets clicked that came from you. Free, no agreement with the festival needed.
Tell us about your festival
Three fields and we take it from there: we import your timetable, link your festival to your organisation and answer every question about Pro and Connect.
We reply within one business day.
Prefer e-mail? partners@setgrid.app
Fans' privacy first
You see counts from 5 people up, never who planned what. Fans hear from you only about your festival, and only if they planned or followed it.
Questions
What does it cost?
Publishing, the website embed, basic numbers and a team of up to 3 are free. For Pro and Connect, tell us about your festival.
We already have a festival app.
Keep it. Connect puts Setgrid's planning inside your app, or use our timetable feed and calendar files.
Our timetable lives in Excel.
Keep it there. Import the sheet, or connect a Google Sheet, and import again whenever it changes.
Can you set it up for us?
Yes. Tell us about your festival and we import your timetable and link your festival.
Do fans need an account?
No. A plan lives on the phone it was made on; an account only syncs it between devices and keeps it safe.
What happens to our data?
Your timetable stays yours: export it as Excel or CSV any time. From fans you see counts from 5 people up, never who planned what; fans' privacy says how.